How To Organize and Digitize Your Kids Artwork

As parents we adore the art our children bring home from school but it’s impossible to keep it all without drowning in a sea of macaroni necklaces, feathers, and paper snowflakes. With several new masterpieces each week, we need a good system to keep our budding Picasso’s finest work organized. Here are some some tips to help you organize and digitize your kids artwork. 


Some popular ways to catalog your child’s art include binders, bins, and portfolios. But, depending on how ruthless you want to be in your efforts to de-clutter though, digitizing your child’s artwork can complement and even replace these organizing strategies.


Here are six great reasons for digitizing your kids artwork:

1. Save storage space

Creating a digital collection of your child’s artwork can help de-clutter your world by reducing the storage space needed for those inspired creations.

2. Capture any size and shape artwork

Kids’ projects don’t always fit neatly in three ring binders. Digitizing their artwork means you can save everything from poster boards to pinch pots without worrying about the paint chipping or the paper ripping.

3. Digitally edit pictures 

Enhance pictures to capture each piece of art at its finest like cropping, applying filters and adding frames.

4. Record the story behind the art

Let’s be honest, sometimes kid’s artwork takes a little translation – especially when your child is young. You can add descriptions alongside your digital pictures to capture the story behind those scribbly lines and give the artwork so much more meaning and value.  It may not look like it, but can’t you see that it’s actually a princess taming a dragon in the clouds that are raining on the ants in the grass?   

5. Share with anyone easily

Digitizing enables you to share selected artwork with far-away friends and family. Grandma and grandpa always love to see what their grandkids are creating!

6. Create cool products

Transform digital pictures of your child’s art into photo books, wall art, greeting cards and other heartfelt gifts that they will be super-proud to show to family and friends.

7. Preserve and protect a copy

In the event of an unforeseeable disaster, having your child’s most precious works of art digitized will save a lot of heartache.


Digitizing your child’s artwork can be as simple as taking pictures on your smartphone but this can really clutter up your camera roll and take up a lot of storage – especially if you have a prolific painter in the house. This method also has fewer advantages around organization, adding descriptions and printing products.


Arkiver, available for the web, iOS and Android, is a great tool for organizing your kid’s artwork. You can use it to capture, edit, add descriptions, privately share and print your kids’ artwork. Tagging and search also enables you to quickly find that special piece when you’re looking for it later.

Organize Kids Artwork Arkiver App

Artwork organized into collections on the Arkiver iOS App (left) and Web App (right)


Here are the steps to help you organize your child’s artwork with Arkiver:


1. Divide and conquer

If you have multiple children, split their artwork into piles. Sorting the artwork chronologically (by month or even year can be close enough) also a good way to categorize and you’ll love looking back and seeing how their art has evolved over the years.

2. Pick the best

You don’t have to keep everything! You are much more likely to revisit a small group of organized works of art than a chaotic pile of glitter and beads. A hand drawn family portrait will mean much more in ten years than a scribbled on picture out of a Scooby Doo coloring book.

Tip: Pick art that represents a phase in your kids life. For example, if your daughter only drew horses for six months, have her help you choose her favorite horse pictures.

3. Create a collection

A collection in Arkiver is a group of moments which can be pictures, videos, notes, quotes, documents or audio files. A moment can belong to multiple collections so you may want a collection for each of your children and one each for their artwork. To add collections just tap “Create” on the mobile app and name the collections.

Tip: Label collections with your child’s name first like Max’s Artwork so all his or her collections are grouped together

4. Digitally capture artwork

Find a place with good lighting, such as near a window. Place the artwork on a solid colored, flat surface to avoid distracting from the art. In Arkiver Tap the green plus sign icon and press the “take picture” button. When you’re happy with what you’ve captured, choose the collection(s) you want to add it to. Now you have your first moment.

Tip: If you add a moment from within the Artwork collection it will automatically be added to that collection so you can save time by skipping the choose collection step.

Idea: Snap a photo of your kid holding their masterpiece for extra sentimental value.

5. Sort original artwork

Make sure any artwork you want to keep is labelled with the child’s name and date (month and year is fine). Place this in either a pile for storage or a pile for display (see below). Place the rest in the trash. Tip: You can trash artwork when they are not looking and hope that they never ask or use it as a learning experience and talk to your child about sorting and organizing and assure the that the items in the trash are still saved digitally and they can choose the ones to print in their own special photo book.

6. Edit digital artwork

Arkiver enables you to rotate, crop, enhance the picture by using the “Edit Photo” tool at the bottom of the moment view. Arkiver also makes it easy to save all of the important info about your kid’s work of art using descriptions and tags. Make your child feel like a real artist by letting them name their masterpiece and making this the description. Remember to record the backstory because 10 years down the road you might not remember that that red crayon blob is supposed to be Aunt Carol!

7. Share digital artwork

Arkiver gives you the capability to share collections or individual moments directly and privately with family and friends. Simply press the share icon in the top left corner of the collections view. You have the option to email a link to anyone (even non-users) or share on your favorite social media platforms like Facebook, Snapchat and Whatsapp.

8. Display original artwork

Just because you are digitizing does not mean you have to throw away every physical piece of art! Kid’s creations make wonderful decorations in bedrooms and playrooms. Tip: Try stringing a clothesline across the room and hanging art from clothespins. Clothespins don’t damage the artwork, and make it easy to swap out different pieces.

9. Print something cool!

With Arkiver you can transform your kid’s artwork into all sorts of great products. Photo books are a beautiful yet compact way to display your child’s masterpieces and you can use them as coffee table books so your kids and visitors can enjoy them every day. You can also create greeting cards with their best pieces, wall art or let your child choose 12 pieces at the end of the year to create an extra-special calendar.


Arkiver is free to use and all that artwork you digitize will be saved securely on your own Dropbox or Google Drive. When your kids are old enough to have an Arkiver account of their own, you can simply share their collections with them and they can copy everything to their own account.  Your kids will thank you for it!


Check it out  the web, iOS and Android and please contact us at to let us know know what you think!

Logan Metcalfe
Logan is the founder and CEO of Arkiver, a company dedicated to saving life stories. He lives in Greenville, SC with his wondeful wife and two children who inspired him to create Arkiver to preserve their family photos, videos and other memories and share them privately with his family back in New Zealand.